The Assistant Office Manager will be based in Boston, MA and help to manage the logistics of our Boston office.


  • Initially, assist with an office move and subsequently setting up new office space
  • Cover reception desk and phones; greet clients and other visitors
  • Prepare meeting materials and coordinate travel arrangements
  • Process incoming and outgoing mail, packages and special delivery items
  • Coordinate general office maintenance including maintaining inventory of office supplies, stocking printer with paper and toner as needed, and stocking and maintaining kitchen supplies
  • Arrange and pickup lunch orders for office
  • Serve as back up for the Boston Executive Assistant as needed
  • Collaborate with Boca Raton home office and support global projects
  • Represent the firm with integrity and operate in accordance with Firm values and professional standards
  • Contributes to special projects and assignments as requested


  • Bachelor’s degree (preferred)
  • Strong oral and written communication skills
  • Strong computer skills especially for Word, Excel and PowerPoint
  • Well-organized and comfortable working in a fast-paced environment
  • Willingness to continuously learn new skills and systems
  • Prior experience working for a financial services firm (preferred)

Additional Information

Full-time Employee
Location – Boston, MA
Polen Capital is a ROWE (Results-Only Work Environment) and offers competitive health benefits

Instructions for Submitting Applications

Qualified candidates should submit their resume and cover letter to All candidates must be a citizen of the United States or a permanent resident.